Investment trust companies Fund Document System (FDS)

FDS is a system that will help you to prepare investment trust documents. It is the result of the combination of firstly, the know-how to make the preparation of disclosure documents more efficient that we have accumulated through the development of PRONEXUS WORKS system for listed companies to use in the preparation of their disclosure documents; and secondly, our own knowledge that we have acquired through our analysis of the structure and characteristics of investment trust documents.
FDS seeks to enhance the efficiency of document preparation and eliminate errors. Advantages include allowing you to always maintain the versions of documents that carry the very latest information about your fund; the use of a fund document database to enable data linkage and simultaneous updating; the speed to enable updating without interaction with vendors; and the ability to allow simultaneous log-ins.

System features

1 Work improvement

The document preparation process is made more efficient and consistent. Here is an example of the process of preparing a prospectus.

Work improvement theme Functions and features / Outcomes and merits
1.Reduction in work time
  • Draft document input has the feel of Word. Edit and revise your documents in real time.
⇒ No time lost getting the vendor to make revisions or in revising PDF files.
2.Elimination of input and teamwork errors
  • Several people can edit a document at the same time.
  • Your documents are always updated with the latest information.
⇒ Errors due to the mixing up of new / old file versions or multiple files are reduced.
3.Reduction in checking work
  • A log of changes is maintained.
  • You can simultaneously compare pre-revised and new versions of documents.
⇒ You can immediately identify the reviser, the date they made their changes and the parts of the document they revised.
4.Greater efficiency of updating
  • All fund documents exist in a database.
  • You can simultaneously update parts that are common to multiple documents.
⇒ This reduces the workload of: a) system changes, b) the renewal of sections that are common to multiple documents, c) work involved in checking documents. It also prevents information leaks.
  • 1. Greater client confidence from the management of consistent data in a single source.
  • 2. Limited access from outside and restricted authority to edit each section of documents, which enhances document management and security.
  • 3. Less time taken up in interaction with vendors (printing companies) so that schedules can be shortened (including filing dates and last-minute changes).
  • 4. Enhanced collaborative ability by enabling information (document content and schedules) to be shared between staff and departments.
  • 5. Use of databases (all funds can be arranged by their tables of content) reduces the burden of proofreading (through the sharing of the same revisions and contents among multiple documents) which reduces pressures during busy times of the year.
  • 6. Reduced work time (data input) to allow people to focus on decision-making instead.
PDF (print data)→Editing screen Same icons as in Word/Pasting of data from Word and Notepad files is supported/Same text decoration as in Word/Editing by direct input is supported/Pasting of tables from Excel is supported

Solutions to make work more efficient

Fund Document System (FDS)
Outsourcing